How to Join Meetings in Microsoft Teams

How to Join a Meeting on Microsoft Teams

In the wake of the recent global pandemic (COVID19), practically every sort of company, including schools, has used online or virtual meetings in replacement of face-to-face meetings to keep educational and work operations going on.

However, the subject of how to join a meeting on Microsoft Teams has arisen.

In this article, we’ll go over the various methods:

1. How to join a meeting on Microsoft Teams using the Email Invite Link

Sending an email invitation is perhaps the most common approach to invite people to a Microsoft Teams meeting. From Outlook, a meeting organizer can generate a Teams Meeting calendar invite, which will be forwarded to the attendees’ email addresses.

Step 1:
All you have to do is click the Join Microsoft Teams Meeting link.

How to Join a Meeting on Microsoft Teams - Email invite containing the link to the Microsoft Teams meeting
Your browser will prompt you to open Microsoft Teams. (You can access Teams in your browser, but clicking the link to open the Teams app on your computer will give you the best results.)

Step 2:
The meeting window is opened by the teams. You must decide whether or not to use the camera and microphone on your computer. Join Now by clicking the Join Now button.

How to Join a Meeting on Microsoft Teams - Choosing your audio and video settings

Note: If you open Teams and select “Meet Now,” you will not be able to join a meeting. The “Meet Now” button starts a new, unrelated meeting.




2. How to join a meeting on Microsoft Teams using the Meeting Link in the Browser

Step 1: Another option is to copy the link and use your web browser to get to the meeting URL.

Accessing the Teams meeting link using the browser
When you visit the Teams meeting URL link in a web browser, you’ll be given the option of Download the Windows app or Join on the web instead.

Step 2: If you want to join via web browser, your browser will request you to provide the site access to your computer’s microphone and camera. Join Now by clicking the Join Now button.

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3. How to join a meeting on Microsoft Teams using the Mobile App

Step 1: Log in to the Teams mobile app by downloading it from the app store.

Step 2: Using your mobile phone Select Join from the Teams meeting invitation in your email or Outlook calendar (needs Outlook app).
mobile app

Step 3: Select your preferred audio and video settings. Now click Join Now.
mobile app Join now

4. How to join a meeting on Microsoft Teams using the Calender Meeting Invite in Outlook

If you received the Teams meeting invitation as an Outlook email, the meeting would appear on your Outlook calendar.

Step 1: On the toolbar, click the Join Teams Meeting button. This will open the Teams app, from which you can join the meeting.

Team Meeting Invite in Outlook Calendar
Step 2: Open the calendar invite, which will bring up a new window with the meeting details for the Teams. Open the invitation to choose how you wish to participate in the meeting.

Step 3: Either click on the Join Microsoft Teams Meeting link or click on the Join Teams Meeting button on the toolbar.

Opening the Calendar Invite
Note: Clicking the Join Microsoft Teams Meeting link opens the link in the default web browser. Alternatively, Join Teams Meeting opens the Teams App.




5. How to join a meeting on Microsoft Teams using the Calender Meeting Invite in Teams

Microsoft Teams provides access to your Office 365 mailbox calendar, which means that calendar events in Outlook appear in the Teams App’s calendar as well.

Teams and Outlook calendar views
Step 1: The meeting information will appear when you click on the meeting event on your Teams app calendar.  Click Join, to join the meeting.

Teams meeting details in the Teams app calendar
Step 2: Select your preferred audio and video settings.

Choosing your audio and video settings
6. How to join a meeting on Microsoft Teams using the Chat View

If a scheduled meeting has already started and you are one of the invitees, you will see it in the recent chat list.

Step 1: The meeting will then appear in your recent chat list, where you can select it. Now, in the upper right corner of the Teams app window, click Join.

Join a meeting from the chat
7. How to join an Ongoing meeting on Microsoft Teams in a Channel

In Teams, you may start a meeting from within a channel. Additionally, if you are a member of the team, you will receive an invitation to attend the meeting.

Step 1: To join an ongoing meeting, click the Join option. You will be directed to the meeting, where you must first choose your audio and video settings before participating.

An ongoing meeting in the Team’s channel
Note: In Teams, you won’t be able to attend a channel meeting that has already stopped by accident.




Conclusion
All of the methods provided in this article for joining Microsoft Teams meetings are simple. None of them are difficult to follow, and even inexperienced users should be able to do so.

So, which method is the simplest? Tell us in the comments.